# LeadBloom – B2B prospecting, cold email, CRM | AutomaizeIT

> Find B2B prospects, verify them in official Polish registries, send AI-written cold emails, and track replies in a CRM. A Windows app; data stays local.

Source: https://automaizeit.com/en-us/apps/leadbloom/ · Updated: 2026-10-01 · Language: en-us

*Cold outreach. Warm replies.*

- URL: https://automaizeit.com/en-us/apps/leadbloom/
- System requirements: Windows 10 (version 1903 or later) and Windows 11
- Plans: One-off license – Price coming soon; Monthly subscription – Price coming soon; Annual subscription – Price coming soon

LeadBloom is a Windows application that takes you from an empty list to a sales conversation: it finds companies, checks them in official registries, fills in contact details, helps you write personalized messages, sends them from your own mailbox, and organizes the replies in a CRM. Your data stays on your computer.

LeadBloom is a desktop application for Windows 10 and 11 built for B2B prospecting. It brings company search, verification in official registries, contact enrichment, AI-assisted cold email campaigns, reply handling, and a simple CRM together in one program. It runs locally — no cloud and no paid contact database — and email goes out from your own mailbox.

### How it works

1. **Find companies** — by keywords, industry codes (Polish PKD), and region: in the CEIDG business registry, industry directories, OpenStreetMap, search engines, and with the help of an AI model. You can also paste a list of tax IDs (NIP) or website addresses, or import a file.
2. **Check them in registries** — the Polish VAT White List, KRS (including revenue and net profit from financial statements), CEIDG, GUS, and the EU VIES system. Every field keeps its source and date.
3. **Fill in contacts** — a crawler visits the company website and its subpages and collects email addresses and phone numbers, along with the person, job title, and department.
4. **Prepare a campaign** — up to 5 steps (an email plus follow-ups), with content from a template or written by AI separately for each recipient.
5. **Approve and send** — you approve every message in a queue, and sending happens in batches from your mailbox, on the days and at the hours you choose.
6. **Run the conversations** — replies land in the inbox with a recognized category, and one click turns a conversation into a sales opportunity in the CRM.

### Three principles the program is built on

- **The official registry comes first.** An estimate, such as one from AI, never pretends to be a fact — it is marked with “≈” and never overwrites registry data.
- **No message leaves without human approval.**
- **The suppression list overrides everything**, including the administrator — the program checks it when building a mailing list and again right before sending.

### One program instead of several services

| Task | Usually | In LeadBloom |
|---|---|---|
| List of companies by industry and region | a paid contact database | CEIDG registry, directories, OpenStreetMap, search engines, and AI |
| Checking a business partner | manual lookups in several registries | one button: VAT White List, KRS, CEIDG, GUS, VIES |
| Email addresses and phone numbers | a separate contact-finder tool | a crawler for company websites |
| Cold email campaign | a mailing tool | campaigns of up to 5 steps sent from your own mailbox |
| Sender reputation | a separate mailbox warm-up service | SPF/DKIM/DMARC check, warm-up, and campaign safety limits |
| Replies and sales | a separate CRM | inbox and sales pipeline in the same window |

### Who it is for

For salespeople, small business owners, lead generation agencies, and B2B sales teams (up to 5 user accounts with roles) who want to build their own prospect lists and run outreach without subscriptions to contact databases and mailing tools.

Search covers 29 countries (the European Union, the United Kingdom, and the USA). The official registries built into the program are Polish; VAT numbers from other EU countries are checked in VIES.

**Key features:**

- Companies from registries, directories, maps, and search engines
- Data confirmed in official Polish registries and EU VIES
- AI-written cold email campaigns that you approve
- Reply inbox and CRM in the same application

**Features:**

- **Sourcing from many channels** – The CEIDG registry, industry directories, OpenStreetMap, search engines through your own Chrome, and an AI model — all in one database, with no duplicates.
- **Registry verification** – VAT White List, KRS with financial statements, CEIDG, GUS, and VIES behind one button; a green value is confirmed in a registry.
- **The origin of every field** – For every value, you see whether it came from an official registry, the company website, AI, or manual entry — and when it was retrieved.
- **AI-written campaigns** – A separate email for each recipient, based on the company data and your offer; validation stops invented facts and empty variables.
- **Approval and batch sending** – You approve emails with the A and R keys, and the program sends them from your mailbox within a time window, 90–180 s apart at random.
- **Inbox and CRM** – Replies with a recognized category — interested, not now, bounce — and sales opportunities with tasks and reminders.

**Use cases:**

- Building a list of companies in a chosen industry and region — by keywords, PKD codes, province, and city
- Filling in contact details for companies whose tax ID or website you already know
- Checking business partners: VAT status, legal form, activity dates, share capital, revenue from financial statements
- Cleaning up and enriching your own database from a CSV or XLSX file
- Cold email campaigns with follow-ups, written with the help of AI
- Handling replies and managing sales opportunities in the CRM
- Protecting sender reputation and email deliverability
- Feeding other systems through the API, webhooks, and CSV, XLSX, and JSON export

**Frequently asked questions:**

- **What is LeadBloom?** LeadBloom is a Windows 10 and 11 application for B2B prospecting. In one window, it finds companies, checks them in official registries, fills in contact details, prepares AI-assisted cold email campaigns, sends them from your own mailbox, and organizes the replies in a CRM.
- **Where does LeadBloom get company data from?** From public sources: the CEIDG registry, industry directories (in 7 countries), OpenStreetMap, search engines (including through your own Chrome), the companies' own websites, and — if you want — an AI model. You confirm the data in the Polish VAT White List, KRS, CEIDG, GUS, and the EU VIES system. Every field shows where it came from and when it was retrieved.
- **Do I have to pay for a contact database or a sending tool?** No. LeadBloom does not use a paid contact database — you build the list yourself from public sources — and email is sent from your own mailbox (for example Gmail, Outlook/Microsoft 365, OVH, Zoho, or your own server). By default, only free search sources are used; you connect paid search and AI providers with your own key only if you want to.
- **Are messages sent automatically?** No. No message leaves without human approval. You review every email in the approval queue (A to approve, R to reject), and approved emails are sent in batches according to the schedule you set.
- **Can the AI invent things about my offer or the recipient?** The program limits this on several levels: a ban on inventing facts, prices, and past cooperation (it can't be switched off), links taken only from the “Links” field, and validation that detects figures and claims not found in your data and holds such an email in the queue with the reason. The model also never sees the recipient's email address.
- **Can I use AI without an API key?** Yes. In browser mode, the Chrome extension types the questions into a chat window where you are logged in (ChatGPT, Claude, Gemini, Perplexity, DeepSeek, or Microsoft Copilot), so you don't pay for tokens. You can also connect your own OpenAI, Anthropic, Google, Perplexity, or DeepSeek API keys — the cost of every query is shown in the history.
- **Where is my data stored?** On your computer — in a local database and files in the LeadBloom folder in your user profile. The program has no cloud to which it would upload your company database. Internet connections are used for searching, querying registries, sending and receiving email, the AI providers you choose, and license verification.
- **Does LeadBloom help with GDPR compliance?** Compliance mechanisms are built into how the program works: an overriding suppression list (checked when building a list and right before sending), a GDPR Article 14 notice and an unsubscribe link in every email, a required legal basis for named addresses, a legal risk rating of the recipient's country, and no open or click tracking. The sender remains responsible for the content and legality of a campaign — the program does not replace legal advice.
- **Does LeadBloom work outside Poland?** Search covers 29 countries: the European Union, the United Kingdom, and the USA, and each country shows a legal risk rating. The official registries built into the program are Polish (VAT White List, KRS, CEIDG, GUS); VAT numbers from other EU countries are checked in VIES. The interface is available in Polish, English, German, French, Spanish, and Italian, and the AI writes emails in 9 languages.
- **Do I need Google Chrome?** Yes. Chrome is required for browser search, AI browser mode, and saving script-rendered pages. You install the extension from within the application — the program copies the files and guides you step by step.
- **Won't sending hurt my mailbox's reputation?** LeadBloom has several safeguards: an SPF, DKIM, and DMARC check, a test send, optional mailbox warm-up, a random interval of 90–180 s between emails, daily limits, and an automatic campaign pause when there are too many bounces (by default from 5% hard bounces). An address that hard-bounced goes onto the suppression list.
- **Can I import my own database and export it?** Yes. Import supports CSV, TSV, TXT, XLSX, XLSM, and JSON files (columns detected by the header in 6 languages or by the content), and export supports CSV, XLSX, and JSON. You can also pass data to other systems through API v1 and HMAC-signed webhooks.
- **How many people can work in the program?** Up to 5 user accounts with roles: administrator, operator, and viewer. Accounts are protected against password guessing and offer optional two-factor sign-in (TOTP) and an activity log.
- **What are the system requirements?** Windows 10 (version 1903 or later) or Windows 11, Google Chrome, and an internet connection. The installer works for a single user, without administrator rights. Optionally, you can add free official GUS BIR1 and CEIDG keys and keys from search and AI providers — the program also works without them, with a smaller set of sources.
- **Which purchase options are available?** A one-time license or a prepaid subscription — monthly or annual, with no automatic card charges. You'll find the prices of each plan in the price list on this page.